Flexible space construction – The future office trend

The trend of flexible space, specifically Coworking Space, chooses a Flexible workspace model as the orientation in office construction.

Flexible space is defined as an office that has a streamlined space arrangement while fully meets the employees’ needs in optimal space. The flexible space provides optimal cost solutions through maximizing office space thanks to flexible, multi-function spaces.

With advantages of costs and flexible services, Coworking Space is suitable for the startup community, small and medium-sized enterprises, and even large corporations which recently have gradually moved to this trend. In Vietnam, the Coworking Space market has witnessed strong growth. According to CBRE’s statistics, Vietnam’s Coworking Space market grew by 120% (CBRE Market Research – Quarter III of 2019).

From the benefits that flexible space brings, the enterprises from start-ups to large corporations in many different fields have started to choose flexible space construction typically such as FPT Group, Be, Vina Securities, Keppel Land …

thi công văn phòng Vina Sercurities
Vina Securities choose flexible space construction – Deutsches Haus Building

Flexible space is chosen by many units depending on the industry characteristics or the size of the enterprise.

Một góc không gian mở tại văn phòng Keppel Land
An open space corner at Keppel Land Office – Saigon Center Building

With respect to industry perspective, IT and FMCG are the two fields which often choose the flexible space model for office construction.

Technology – IT industry with the focus on people as a competitive advantage, the working environment is also a factor that helps IT enterprises attract talents.

Staffed with a young workforce, Gen Y has the need to find and affirm their own identities through the working environment. Therefore, IT personnel often seek for innovation and creativity-oriented working environment. Identifying people is a key factor determining the success of the enterprises, IT enterprises decide to create the working environment as a competitive value to attract talent.

Flexible space model which creates a dynamic, youthful and open environment with the objective of enhancing interaction among employees as well as creating conditions for the employees’ creativity is chosen by many IT enterprises.

Thi công văn phòng linh hoạt Be Be’s Flexible office – Technology startup – Viettel Building

TIKI relaxation corner – Technology startup – Viettel Building

Fast Moving Consumer (FMCG)is known as a fast-growing industry and requires space to best support interaction and coordination at work because the work nature has high speed of interaction and coordination among departments. Office construction must ensure easy and effective communication among employees while supports the work-life balance for the employees. Flexible space with a diversity of spatial functions helps to better interact.

In addition, auxiliary spaces such as the pantry, food court, relax space help the employees improve their working experience and the work-life balance.

Relaxing space – Masan Central Market – Masan Office – M Plaza Building

Phòng bi lắc trong offcie của Kepple Land
Football table in Keppel Land Office – Saigon Center Building

Flexible space is chosen not only depending on the industry but also according to the size of the enterprises. It can be easily seen that startups and small and medium-sized enterprises established less than 5 years usually choose flexible space construction. The main reason is that these enterprises are still unstable in businesses with volatile cash flows, which leads to a change in the size of the enterprises.

To optimize operating costs as well as meet the long-distance problem, the choice of flexible space construction to maximize area and ensure cost efficiency and designing the people-oriented workspace are always the first choice.

Không gian thảo luận tại văn phòng Be
Collaboration space of Be Office- Viettel Building

How is the Flexible space constructed?

To successfully design and construct a flexible space, it usually focuses on three main points: Layout, space function diversification, and flexible furniture.

Layout

For flexible space construction, the layout is a top priority: Maximize the area, encourage the interaction, and support the work-life balance for the employees.

Some office construction solutions are used such as open space design, fewer partitions to increase the interaction among employees and save space. Expanding collaboration space and auxiliary areas such as food court, relax room, foosball tables, reading room, etc. which are the factors that create the work and life balance for the employees at the workplace.

Thi công văn phòng không gian làm việc mở
Open working space – UP Office – FPT
Relaxing space with foosball tables at UP Office – Tiki – Viettel Building

Flexible and multi-functional space

The construction of an open office offers more flexibility and ease in the enterprise size’s expansion or contraction by diversifying space functions.

Masan office with hot desks (working space for the sales department not being always at the office) helps to save and maximize the area and its open space design encourages the interaction among employees.

Hot desk area – Masan office – M Plaza Building

Hot desks both offer the employee various options and support to provide seats for non-standing employees, thus they reduce operating costs.

Hot desks at UP Be Office – Viettel Building

Use of Flexible furniture

One of the solutions in flexible workspace construction is to choose flexible furniture. Choose furniture with lightweight materials, which are easy-to-move and designed for many purposes and different circumstances.

Furniture in Regus Office, wheeled-chairs for easy moving – Deutsches Haus Building

With outstanding advantages in terms of functions and costs, the trend of flexible space will continue to be the orientation and standard for new office design, and become the choice of many enterprises of different scales across a wide range of industries.